Booking Accommodation for the Conference

ICMS Travel, as the official housing bureau for the Philanthropy Australia National Conference 2018, has been able to secure discounted accommodation rates at selected hotels. Please note that accommodation reservations need to be made before Wednesday 1 August 2018 to take advantage of these discounted rates.

 

ARRIVAL / CHECK-IN TIME

Check-in time is usually from 2.00-3.00pm. Should you wish to guarantee your room is ready before the hotel check-in time, it is recommended that you book and pay for the room prior to your early arrival. You must advise your arrival time as failure to do so many result in your room being released.

 

ACCOMMODATION DEPOSIT

A deposit equivalent to one night’s room tariff is required to secure your accommodation reservation. Please ensure that the credit card details you provide at time of submitting your booking are valid, as these details are required to be passed on to the hotel to act as a guarantee of your arrival.

The hotel may not initially deduct a deposit payment from your credit card but may charge your full payment at the time of check out. The hotel may charge a credit card processing fee. Please note that bookings cannot be secured until ICMS Travel receives valid credit card details. Room rates are in Australian Dollars and include the Australian Goods and Services Tax (GST).

 

AMENDMENTS TO ACCOMMODATION

Changes to your accommodation booking can be made online via the registration portal until Wednesday 1 August 2018. Any amendments after this date must be made via email to the Conference Office. Please note that all amendments must be made via the Conference Office and not directly with the hotel. Cancellation fees may apply for any amendments made after Wednesday 1 August 2018.

 

CANCELLATION OF ACCOMMODATION

Cancellation fees will apply for all cancellations made and received after Wednesday 1 August 2018 OR if the room is not occupied on the advised date of arrival. Please refer to the individual hotel cancellation policies. ICMS Travel cannot guarantee any new bookings or amendments to existing accommodation bookings after Wednesday 1 August 2018.

 

ACCOMMODATION DATE AVAILABILITY

Please note that the accommodation bookings can be made for the period of Monday 3 September to Thursday 6 September 2018.  Please email madeleine@icms.com.au if you require accommodation outside this period.  Your email should include your check-in and check-out date along with your preferred accommodation option.  ICMS Travel will endeavour to secure accommodation at the conference rate for the full duration of your stay.

 

ACCOMMODATION OPTIONS OFFERED BY ICMS TRAVEL

GRAND HYATT MELBOURNE

123 Collins Street, Melbourne

Grand Hyatt Melbourne Image

Grand Hyatt Melbourne is located in the heart of the CBD on prestigious Collins Street, Melbourne’s epicentre of high fashion and fine dining.

Offering a wide range of facilities and amenities to meet all its guests’ needs, Grand Hyatt Melbourne is renowned for its luxury and consistent service excellence. Stay in one of our 550 guest rooms, all featuring Italian marble bathrooms with full-sized bath and walk-in-shower.

The hotel facilities include a five-star gym with cutting edge Life Fitness equipment, indoor swimming pool and rooftop tennis court.

Room Type: Grand King Room
Room Rate (per night): $270.00

Cancellation Policy
Cancellations received within 30-15 days of arrival will be charged a cancellation fee equal to one (1) night’s accommodation at the Conference rate.

Should a guest cancel or reduce their booking within 14 days of arrival, or should a guest fail to arrive at the hotel (no show), a cancellation charge equal to full (100%) nights accommodation at the Conference rate will apply.

MANTRA ON RUSSELL

222 Russell Street, Melbourne

Located in the centre of Melbourne city, Mantra on Russell exudes old world charm with a winding lobby staircase.  It is conveniently located just a six-minute walk away from Grand Hyatt Melbourne (Conference venue).

Accommodation includes spacious and supremely appointed Studio, One and Two Bedroom Apartments, all with traditional hotel style fittings including heavy timber furniture and rich soft furnishings. All Mantra on Russell apartments offer LCD television, kitchenette or full kitchen facilities, and most feature large balconies with views over Melbourne city.

Mantra on Russell’s facilities include an indoor heated pool, spa, sauna and onsite dining option, Home Kitchen & Bar.

Room Type: Studio Room
Room Rate (per night): $199.00

Room Type: One Bedroom Apartment
Room Rate (per night): $229.00

Room Type: Two Bedroom Apartment
Room Rate (per night): $319.00

Cancellation Policy
Cancellations received within 30-15 days of arrival will be charged a cancellation fee equal to one (1) night’s accommodation at the Conference rate.

Should a guest cancel or reduce their booking within 14 days of arrival, or should a guest fail to arrive at the hotel (no show), a cancellation fee equal to full (100%) nights accommodation at the Conference rate will apply.