Program and Admin Coordinator

Job type

• Flexible part-time
• 12-month contract, with opportunity to extend
• 25–30 hours per week

Start date

• From c. Monday August 5th

Location

• Remote
• Must be based within Australia
• May be required to travel to Sydney or Melbourne for meetings

Salary

• Based on $75,000–$80,000 per annum (38 hour FTE pro rata)
• +12% superannuation

Reports to

• CEO

About Rainbow Giving Australia

If you’re driven to make a difference for LGBTQIA+ communities, thrive in a collaborative team, take pride in the details, and are keen to grow your skills while making a real impact—you’ll feel right at home here.

Rainbow Giving Australia (RGA) is a national LGBTQIA+ community foundation, formed in 2024 from the merger of GiveOUT and Aurora. We exist to build a better-funded, more connected, and more sustainable LGBTQIA+ community sector. In the past year, we have raised and distributed over $1.2 million for 125 organisations.

We do this through:

• Mobilising and distributing funding for LGBTQIA+ community organisations and projects (including via GiveOUT Day, Sweat with Pride, and our Amplify and Ignite grants).
• Conducting research and advocacy to increase investment in LGBTQIA+ communities.
• Providing capacity-building tools, training, and infrastructure to help LGBTQIA+ organisations thrive.

Our key annual programs include:

• Sweat with Pride: A peer-to-peer fitness fundraiser that challenges Aussies to get sweaty every day during June (Pride Month).
• GiveOUT Day: A national giving day for the entire LGBTQIA+ community sector in October.
• Aurora Ball: Our fundraising gala that brings our community and supporters together for an unforgettable night of celebration and impact.
• National grants: Through Amplify (large grants), Ignite (small grants) and Spark (responsive grants) we help supercharge LGBTQIA+ organisations—especially those supporting underfunded communities.

About the role

The Program and Admin Coordinator is an all-rounder role, providing cross-organisational support across RGA’s key programs, systems, and operations.

You’ll work closely with the CEO and a small, passionate team, playing a hands-on role in delivering our major initiatives and keeping things running smoothly behind the scenes. This is a dynamic role for someone who thrives on variety, collaboration, and making things happen.

Why RGA and this role?

Rainbow Giving Australia is a small, purpose-driven team working to build a more empowered, sustainable, and united LGBTQIA+ sector. We move between fundraising and granting, capacity-building and strategy—and we do it with heart.

We value collaboration, equity, courage, and trust while centring the needs of the LGBTQIA+ community. We’re committed to a culture that’s flexible, supportive, and inclusive. As a remote-first organisation, we prioritise trust, initiative, work-life balance, and each other’s growth—knowing we don’t have to know everything, but we’ll learn and improve together.

This is a unique opportunity to:

• Grow with an ambitious organisation that’s shaping the future of LGBTQIA+ philanthropy in Australia.
• Step-up over time: ideal for someone who wants to grow into program or project leadership.
• Never get bored: you’ll work across fundraising, grants, comms, operations, and events.
• Be part of a collaborative, values-led team that genuinely invests in your development.
• Make a real difference: you’ll help resource frontline organisations doing life-changing work.
• Enjoy true flexibility with remote work, time-in-lieu, and a culture built on accountability and care.

Key responsibilities

This role works closely with the CEO and team leads, and is structured across three areas:

1. Program support (60%)

Support and work closely with project leads in the delivery of RGA’s major initiatives, including GiveOUT Day, Sweat with Pride, the Aurora Ball, grant programs, and research efforts:

Major fundraising projects

• Support program administration, processes and logistics, ensuring things are well-organised and on schedule
• Support participants and stakeholders and triage their needs with a friendly, solution-focused approach

Other RGA projects

• Support the administration of grant rounds
• Maintain public databases (e.g. ThePrideGuide, etc.), ensuring they’re kept up to date and user-friendly

2. Operations support (30%)

Support the administration of RGA’s internal systems, governance, and processes:

• Monitor and triage RGA inboxes, ensuring timely responses or delegation
• Maintain internal systems and file management (Google Drive, password tools, CRMs, Notion, etc.), with well-organised structures and up-to-date info
• Process basic finance tasks (e.g. invoices, reimbursements), with training and support provided
• Assist with governance administration (e.g. scheduling, board papers, compliance documentation)
• Work closely with the Operations Manager to ensure effective use and compliance of systems and processes
• Support funding, acquittal, and reporting activities
• Provide admin support to the CEO and coordinate across the team with clear, proactive communication

3. Marketing and communications support (10%)

Working closely with the Marketing and Communications Manager:

• Help draft and coordinate content for eDMs, newsletters, and social media
• Assist with updates to website and digital tools
• Support event marketing tasks such as researching suppliers, gathering quotes, and coordinating logistics

About you

The Program and Admin Coordinator’s essential skills and competences include:

1. Strong admin and project coordination skills: Able to keep things organised, on track, and moving forward across multiple priorities.
2. A team-player mindset: Enthusiastic about working closely with a small, collaborative team, and supporting wherever needed.
3. Initiative and follow-through: Comfortable working independently, using good judgment, and taking ownership to see tasks through to completion.
4. LGBTQIA+ awareness and inclusivity: Understanding of LGBTQIA+ communities, with a respectful, inclusive, and community-centred approach.
5. Confidence with digital tools: Familiarity with admin and communications systems (e.g. Google Suite, Notion, Raisely), or a willingness to quickly learn.
6. Clear communicator: Strong written and verbal communication skills, with the ability to write, proof, and format professional documents.
7. Proactive attitude: Keen to pitch in, solve problems, and grow with an organisation that’s fast-paced and purpose-driven.

Work hours and flexibility

RGA is proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunities regardless of race, religion, cultural background, sexual orientation, body expression, age, disability, gender and/or gender identity. We actively support flexible work arrangements.

Some aspects of Rainbow Giving Australia’s work (such as the Aurora Ball, community events, board meetings and stakeholder engagement) take place outside standard business hours. This role may therefore occasionally involve some evening or weekend work, particularly during peak campaign periods (e.g. GiveOUT Day and Sweat with Pride). We always communicate these requirements in advance and discuss them with staff as part of regular planning. Flexibility is both requested and supported, with work hours managed in line with RGA’s time-in-lieu and flexible work arrangements.

Salary

We believe in pay transparency. The advertised salary range reflects the diversity of experience, skills, and responsibilities candidates may bring. Candidates newer to similar roles or requiring support may be offered the lower range, while those with substantial experience or the ability to strengthen internal systems may be offered the higher range.

Application Process

We aim to run a fair, inclusive, and transparent recruitment process. Key steps and indicative dates are outlined below:

• Applications close: Friday, July 18th
• Shortlisting and interview invitations: Within 3 business days of closing
• Interview: Within 2 weeks of closing (where possible), a 30-45 minute session with a senior staff member
  • Guiding questions will be sent to you in advance.
  • Second stage: A second stage process may occur, as a second interview or a take home activity.
• Reference checks and decision: Within 1 week of final interviews
• Offers made: Shortly after reference checks are completed
• Start date: Ideally from c. Monday, August 5th

All applicants will be contacted after the outcome of the recruitment process is known.

If you have any questions about the role or process, or require adjustments at any stage, please don’t hesitate to reach out to [email protected].

Apply now

To apply for this position please send to [email protected]: 

• Your cover letter (max 1 page) answering:
  • Why are you interested in this role?
  • What skills or experience do you bring?
  • What part of the role you are most excited by?
• Your resume (max 2 pages)

If you require any additional reasonable adjustments to the application process, please let us know. Not sure you tick every box? That’s okay. If you’re curious, values-driven, and passionate about supporting LGBTQIA+ communities, we encourage you to apply. We value potential just as much as experience, and we’re committed to creating an environment where the right person can grow and thrive.