Events Coordinator

Monday, 11 Mar 2024

The Events Coordinator will manage and deliver a range of high-quality, regular, and bespoke events for the organisation including public events. This hands-on role will involve end-to-end event management from pre-planning and administration to co-ordination, operation, logistics and delivery.

Housed in one of Australia’s most prominent national heritage listed buildings, the Museum of Australian Democracy at Old Parliament House was the first museum in Australia dedicated to telling the story of the journey of our democracy. It seeks to provide a range of innovative exhibitions, tours, interpretation, education programs and public activities that will inspire and challenge visitors to explore democracy from its ancient roots to the present day and possible futures.


Reporting to the Development Manager and working within the broader Development team the Events Coordinator will play a key role in managing and delivering a range of high-quality events for the organisation including public events. MoAD delivers and hosts a variety of regular and bespoke events/programs to share the history of Old Parliament House with audiences and inspire them to learn about and engage in our democracy.

Working with and assisting teams from across the organisation, this hands-on role will involve end-to-end event management from pre-planning and administration to co-ordination, operation, logistics and delivery.

These large-and small-scale events will include but are not limited to fundraising and partnership events, ticketed lectures and speaker series as well as online events such as seminars.

The successful candidate will have demonstrated knowledge of and experience in delivering professional, successful and engaging events. Under the direction of the Head of Partnerships and Development and the Development Manager, the Events Coordinator will be expected to:

  • Work with internal teams as well as the catering company and external partners to plan, deliver and manage a range of events for MoAD.
  • Undertake a range of administrative tasks including the preparation of run sheets, budgets, floor plans, performance and production schedules, risk assessments, invoicing and emergency plans.
  • Work with a range of external providers/vendors to deliver a successful event such as caterers, florists, artists/performers, photographers and security.
  • Manage invitation and RSVP lists and deal with guest queries in a professional manner.
  • Work across the organisation to promote events, developing invitations and supporting printed collateral.


To be successful in this role you will need to demonstrate:

  • Knowledge, understanding and experience in managing events from inception to delivery.
  • Highly developed relationship-building and interpersonal skills, including the ability to consult, negotiate and liaise effectively with a diverse range of people.
  • Highly developed organisational and time-management skills, with the ability to determine priorities and multitask and achieve outcomes within tight timeframes.
  • Excellent communication skills (written and personal) with a proven ability to work collaboratively in a team environment.
  • Excellent attention to detail across all aspects of event management.


Your application must include:

  • A completed application cover sheet (available on the MoAD website)
  • Concise statement of claims (no more than 2 pages) When framing your statement, please ensure you adequately demonstrate your skills, qualifications and experience against the duty statement and key attributes for this position.
  • A resume outlining your career history, qualifications and contact details for at least two recent referees (no more than 2-4 pages)


Employment with the Museum of Australian Democracy is subject to the following conditions:

Citizenship – To be eligible for employment with MoAD, applicants must be an Australian Citizen.

Security Clearance – The successful applicant will be required to undergo and maintain a security clearance at the baseline level.


Your application should be submitted by the closing date to: [email protected] 

If you do not receive an automated receipt, please contact the Recruitment Officer on 02 6270 8192.

Applications received after closing will not be accepted unless prior arrangement has been made with the contact officer.