Grants Administration Officer

Monday, 13 May 2024

An opportunity to join a leading philanthropic organisation in this essential role and help make a positive and lasting difference in people’s lives.

Your future workplace

Gandel Foundation is regarded as one of the most prominent private family philanthropic organisations in Australia.

Gandel Foundation engages in both core philanthropy and proactive, strategic philanthropy that drives better community outcomes, impact and positive social change.

Gandel Foundation seeks to support people, projects and organisations committed to building a just, inclusive, vibrant, sustainable and peaceful society – in Australia and Israel. Its vision is to create a positive and lasting difference in people’s lives, and it aims to direct its support towards those most vulnerable, disadvantaged and/or marginalised people and groups in the community.

Join us in this essential role and help make a positive and lasting difference in people’s lives.

Your role

The Grants Administration Officer is a key role responsible for the effective operations of grants-related administrative functions, with specific responsibility for all Grants administration, processing, registration, payments and reporting; also support for other administrative activities and operations of the Gandel Foundation office; support for the board related reporting functions of Gandel Foundation and for administering and supporting the Blackbaud Database system and operations.

Join our small but tight-knit, collaborative team to provide essential grants administration service. The ideal candidate will have a mature personality, a strong sense of responsibility and immaculate attention to detail, always performing in a professional and compassionate manner.

Your day-to-day

  • Administration of the Blackbaud Database and all documentation pertaining to the grant applications to Gandel Foundation, pre and post-grant proposals.
  • Due diligence activities for all grant applicants.
  • Administration of all elements of grant applications on the database, from registration to payments and progress reporting.
  • Administration of acquittals and progress reports for all approved grants.
  • Administration of unsuccessful applicants as requested by the CEO or Grant Managers.
  • Administrative and grants support to the CEO, as requested.
  • Administrative and grants support to Grant Managers and the Finance Manager, if or as required.
  • Systems administration, data input, maintenance and content production for the database.
  • Blackbaud grants applications, grants processes, reports, templates.
  • Liaison and administration of relationship with key IT providers, specifically the database partner, related maintenance.
  • Co-ordination and preparation of participation by the CEO and grant managers at Gandel Foundation-related meetings, functions and events, both internal and external.
  • Support for event-based and other Foundation activities, as required (this may be out of office hours).
  • Coordinating and supporting grant recipient visits and presentations.
  • Other duties as per the full PD (attached).

Who we are looking for – Selection criteria

  • Experience with the Blackbaud database system and/or experience with other grantmaking database systems – essential;
  • Impeccable attention to detail in all aspects of administrative work;
  • Relevant tertiary qualification and/or a minimum of two years’ experience in Trusts/Foundations work, or other similar work (ie local council or NFP sectors), with established and demonstrated experience and understanding of grants processing and administration;
  • Demonstrated capacity to deliver high-volume results, ability to work under pressure and to tight deadlines, while never compromising attention to detail;
  • Strong communications, writing, relationship and stakeholder engagement skills, including high level of accuracy in everything, particularly database input and stakeholder communications;
  • Demonstrated ability to work as part of a small team and ability to contribute to the shared vision of Gandel Foundation;
  • Personal characteristics should include a demonstrated commitment to community development, integrity, diligence, maturity, resilience, a strong sense of ethics, compassion and empathy, self-motivated and adaptable to a changing environment, a team player able to manage varying job requirements and ability to work unsupervised.

You can look forward to

  • Total remuneration package of $122,100 (inclusive of 11% superannuation as at May 2024) – pro rata.
  • Part-time, 3 days a week role (days negotiable).
  • Chadstone Shopping Centre location (hybrid option, negotiable).
  • 24 month contract role, with a possibility to extend.
  • Access to training.
  • Inclusive, fair and compassionate philanthropic organisation.
  • Opportunity to develop new skills and knowledge.
  • Working for one of Australia’s most highly regarded foundations.
  • Making a difference!

Come and work for us!

To find out more and apply, click here.