Senior Coordinator, Advancement (Leadership Annual Giving)

Sunday, 17 Mar 2024

New opportunity to join UQ's Global & Institutional Philanthropy team. Implement a Leadership Annual Giving program & build strong donor relationships.

  • Office of the Vice President (Advancement and Community Engagement)
  • New position within UQ’s Global and Institutional Philanthropy team
  • Collaborate with a diverse range of colleagues, donors and stakeholders
  • Be part of an organisation with a meaningful purpose and impact 
  • Based at our vibrant St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
  • 17% superannuation contributions
  • 17.5% annual leave loading
  • Access to flexible working arrangements
  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
  • On campus childcare options
  • Cheap parking (from just $5.75 a day)
  • Salary packaging options

About This Opportunity 

We are seeking a dynamic and motivated Leadership Annual Giving Senior Coordinator to join our team, for this new position within the Global and Institutional Philanthropy team.  You will be responsible for implementing a Leadership Annual Giving (LAG) program to grow the number of donors who give $1,000 to $10,000 annually. You will be involved in partnering with faculties and institutes, and key stakeholders to gather data, to maintain relationships with a large group of donors through targeted cultivation strategies, and to monitor and evaluate the program to ensure its success. In addition to analytical skills, you will require creative thinking and the ability to build relationships with new donors. Under the supervision of, and with guidance from the Senior Manager and Head of Advancement (Student Experience) you will implement, coordinate and review the emerging LAG program at UQ.

Key responsibilities will include: 

  • Work with key faculties to qualify and build a pipeline of 300+ current and prospective LAG donors.
  • Cultivate and steward relationships with current and prospective donors at the Leadership Annual Giving (LAG) level; donors giving $1k-$10K each year.
  • Develop innovative strategies to manage a high volume of prospects and donors, providing a personalised approach to large scale outreach, including solicitation and stewardship.
  • Develop strategies to move donors through the donor life cycle, to identify major gift potential ($50k+) and refer upwards with appropriate hand-off of relationships to major gift officers.
  • Partner with the Annual Giving team to establish a LAG leads identification strategy and implement plans for the management of referrals into the LAG portfolio.
  • Collaborate with the Prospect Development team to implement a tracking and reporting process for LAG donors as ACE transitions to a new CRM.
  • Build, manage and steward strong and collaborative working relationship with colleagues within Advancement and across the university to support a one-UQ approach to the portfolio’s priorities.
  • Contribute to and encourage the University-wide understanding of educational philanthropy and be committed to best practice
  • Meet key performance indicators including: number of contacts, visits, solicitations and gift commitments per annum.
  • Develop and monitor fundraising campaigns and analyse reports, statistics and other data to identify trends and improve fundraising strategies
  • As required, assist in the establishment of new donor-funded projects (e.g. equity scholarships, pathway programs or research projects etc), recording all relevant information in the CRM
  • Ensure data is filed and records are kept up to date, and assist in the ACE database transition to the new CRM.
  • Represent UQ at events, functions and other donor engagement activities.

This role is subject to The University’s Code of Conduct.

This is a full-time (100%), fixed term position for up to 3 years.

At HEW level 7, the full-time equivalent base salary will be in the range $96,649.64 – $105,244.58, plus a generous super allowance of up to 17%. The total FTE package will be up to $113,080.08-  $123,136.15 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About Advancement and Community Engagement

Advancement and Community Engagement at UQ works in partnership with academic and professional colleagues throughout the University to increase engagement and to establish enduring relationships with key constituents including alumni, community, friends, organisations, trusts, foundations, industry and corporations. Under the leadership of the Vice-President, Advancement and Community Engagement (VPACE), UQ Advancement and Community Engagement is investing in a high performing team to partner with UQ academia to deliver new sustainable levels of philanthropic support.

About You  

Postgraduate qualifications in a relevant area and/or an equivalent combination of education and experience;

Excellent interpersonal, oral and written communication skills, with a demonstrated ability to prepare complex documentation, and communicate with diverse groups within and external to the University;

Demonstrated experience in developing networks, building relationships and operationalising partnerships;

Organisational and administrative skills with the demonstrated ability to meet deadlines, to work under pressure and establish priorities, with a commitment to   quality outcomes;

Self-motivated and the ability to work autonomously and as a team member;

Proficient in the use of Word, Excel, and PowerPoint.  Strong preference for experience with software and CRMs such as Raiser’s Edge, Graduway and/or SalesForce.

A good understanding and awareness of the operational environment within and outside UQ and current issues in Australian and international higher education

Exceptional writing skills an asset.

In addition, the following mandatory requirements apply:

Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 


For more information about this opportunity, please contact Mrs Maritza Messina – [email protected]

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 

Want to Apply? 

Click here to apply.

All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You’ section  
  • Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion.  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected].

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Sunday 17 March 2024 at 11.00pm AEST (Job Reference Number – R-34688). Please note that Interviews have been scheduled for March.